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Board of Governers Meeting

June 03, 1999

Members Present:

Ric Sadler, President

Larry Self, Vice President

Michael Yosko, Secretary

Ken Britten, Director Region I

Mike Andrews, Director Region II

Ron Brandin, Director, Region V

Joe Montgomery, Past President

Members Absent:

Tim Lovett, Treasurer

Mike Winborn, Director Region III

Mike Miller, Director Region IV

Terry Harrison, Director Region VI

Others Present:

Ed Johnson

Landon Minnick, Jr.

The meeting was called to order at 5:20 p.m. by President, Ric Sadler.

Sadler called for the reading of the minutes for the last meeting. Motion to accept the minutes as previously published by Self, 2nd by Britten. Motion passed.

Sadler updated the Board on the current situation with the Treasurer's office. As previously reported to the Board, Sadler announced that the Treasurer, Michael Young, resigned suddenly. Sadler contacted Tim Lovett, who agreed to fill the position. After Sadler was able to get the books from Young, Lovett went to Houston on 5/27/99 to receive the books and review procedures with Sadler. It was learned that no credit card receipts had been processed since January, so the bank balance was less than expected. Without these receipts, Sadler's review of the records showed a balance of $2783.47 in the checking account, and $10,234.29 in the passbook account. Sadler suggested we wait until after some of the Annual Meeting receipts and expenses can be calculated before a decision is made as to reimbursement of Board member's meeting expenses.

Old Business:

Sadler called for public relations efforts of members. Self reported that he had spoken to TEEX classes and had handed out TAARS applications. He also knew that Dippel had given a short presentation to a TEEX class in Houston.

Sadler reported that the TAARS logo promotional items had not yet been ordered. Johnson and Yosko will also check on prices from others vendors.

Sadler called for a Membership Committee report. Yosko presented the names of 15 applicants, and gave the Committee's recommendations. Motion to accept the recommendations by Self, 2nd by Britten. Motion passed.

Sadler advised there was no Data Research Committee report.

Sadler asked for a Subject Matter Committee report. There was no report, and Sadler asked that there be more contact between the president and Jim Moore. Andrews advised that he is contacting Dave Carver at the Detroit GM offices regarding a tour of the GM plant in Arlington during the September meeting.

Sadler reported on the Y2K meeting for Dippel. The name contest has concluded and the official name chosen was "WREX2000" (World Reconstruction Exposition 2000). The logo contest is now underway and the deadline for entries is September 1, 1999. A web site has been established at www.wrex2000.org.

Sadler called for a E. R. Williams Scholarship Committee report. Yosko reported that 8 nominations had been received and approved. Selection will be made at the Annual Meeting.

New Business:

Sadler presented the need for an editor for the newsletter. There was discussion as to the content and format of the newsletter, but no volunteers for the position. For now, Sadler will continue to send out mailed notices as needed.

Sadler advised that the elections to be held during the Annual Meeting will include Vice President, Secretary (because the election was not held in 1998), Treasurer (to fill the unexpired term), Directors for Regions I, III, IV, and VI. It was reported that Harrison has verbally resigned his position, due to other commitments. There was discussion about the current regional makeup and the difficulties in getting enough Directors to attend the extra planning meetings.

Sadler advised that the web site account must be removed from Dippel's credit card and other arrangements for payment must be made. The current account requires billing to a credit card, rather than monthly or quarterly billing. Sadler, Vernon Leonard, and Tim Lovett will check various options and make necessary arraignments. Sadler appointed Vernon Leonard as the web master.

Brandin requested that TAARS give a cap and coffee mug to the man who donated the use of the corn for the conference testing. Sadler asked the Board of Directors to approve the gift and asked that Brandin also present a cap and mug to the provider of the radios and the tent. Sadler also suggested giving Brandin a coffee mug with thanks for the work done in preparation for the conference.

There being no further business, Motion to adjourn by Brandin, 2nd by Britten. Meeting adjourned at 6:20 p.m.

Michael Yosko, Secretary

Board of Governors Meeting
June 05, 1999

Members Present:

Ric Sadler, President

Larry Self, Vice President

Michael Yosko, Secretary

Ken Britten, Director Region I

Mike Andrews, Director Region II

Jeff Tippet, Director Region IV

Ron Brandin, Director, Region V

Ed Robinson, Director Region VI

Joe Montgomery, Past President

Members Absent:

Tim Lovett, Treasurer

Sam Slaydon, Director Region III

Others Present:

Meeting called to order at 12:30 p.m. by President, Ric Sadler.

Sadler began the discussion on the next meeting, scheduled for September 17- 18, 1999 in Mesquite. Andrews will contact GM to inquire about tours at the assembly plant. The possibility of beginning the meeting at the plant was presented. Andrews will check with plant management.

Possible topics for presentation include vehicle suspensions and steering or tire construction and examination. Self and Moore will be asked to assist in preparing for the meeting.

Sadler asked for a time line for production of the report and video for the tests conducted at the Annual Meeting. Andrews will coordinate the production and distribution, with raw data and information on testing parameters and protocol being ready within 30-45 days. Ed Robinson and Dennis Payne expressed interest in assisting with the production of a report to be published in the Journal or presented to the 2001 SAE conference.

Sadler reminded the Board of the past decision to reimburse Board members for Annual Meeting hotel and registration expenses, and asked if this policy should be followed after the low turnout for this year's meeting. A preliminary accounting of expenses revealed estimated costs for the meeting of $2500.00, excluding Board member expenses. Total income for the meeting was estimated to be $5000.00. It was decided that reimbursements could be made without adverse affect. Board members were asked to send receipts to Sadler, who would forward the checks.

There was additional discussion on the publication of the Annual Meeting proceedings.

New Directors asked about the publication of a new roster, and the possibility of printing rosters by region. The current computer program is not set up to separate members by region. After late renewals are received, a complete roster will be printed for Board members. There was additional discussion on the possibility of listing members on the web site. As the site is developed, we will try to incorporate a list of names and gradually add more information on members.

Motion to adjourn by Britten, 2nd by Andrews. Meeting adjourned at 1:20 p.m.

Michael Yosko, Secretary

(these minutes have not been ratified)

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